Legal Assistant – 3 – 5 years experience

We are currently looking for a legal assistant who will have the following responsibilities.

Preparing, editing, and proofreading correspondence

  • Arranging discoveries, including court reporter and translation services
  • Scheduling motions, mediations, pre-trial, and settlement conferences
  • Using tickler system to organize bring forwards, reminders, and to track the status of each file at all times
  • Managing and scheduling Partner’s calendar
  • Managing files through all stages of the legal process
  • Opening and closing files
  • Pre and post preparation for discoveries, motions, mediations pre-trial, and settlement conferences

Communications with clients

  • Ensuring court filings are completed in an accurate and timely manner
  • Preparing briefs and motion records
  • Drafting routine correspondence and memos
  • Requisitioning cheques for payment of invoices and court fees
  • Ensure filing is kept up-to-date
  • Developing and keeping precedent binders up-to-date
  • Other administrative tasks as assigned


  • 3-5 + years experience in Civil Litigation: insurance defence is a must
  • Excellent grammar, spelling, and proofreading skills
  • Working knowledge of the Rules of Civil Procedure
  • Must have experience with legal transcription – Dicta
  • Keyboarding speed minimum 60 wpm
  • Strong communication skills
  • Demonstrated proficiency in MS Word and Outlook
  • Knowledge of PC Law and ACL (or other document assembly software)


  • Assertive and confident
  • Ability to thrive in a fast-paced and deadline driven environment
  • Capable of learning quickly and taking initiative
  • Can exercise good judgment in pressure situations
  • Excellent attention to detail and organizational skills
  • Must be a flexible team player


We thank all applicants for their interest; however only those selected for further consideration will be contacted directly. Please: No telephone calls and no agencies.